Frequently Asked Questions about Municipal Inventory
We answer all your questions about municipal inventory, RBEL regulation and our management platform.
What is a municipal inventory?
A municipal inventory is the official, mandatory register of all assets and rights belonging to a local council or entity. It is governed by Royal Decree 1372/1986 (Regulation of Assets of Local Entities – RBEL) and must include real estate, movable property, vehicles, rights, concessions, historical heritage, financial assets, and reversionary assets.
Is it mandatory to have a municipal asset inventory?
Yes, it is legally required. Law 7/1985 on Local Government Bases, Royal Decree 1372/1986 (RBEL), Law 33/2003 on Public Administration Assets, and regional legislation all require local councils to maintain an up-to-date inventory of their assets and rights. Non-compliance may lead to administrative liability.
What legislation governs the municipal inventory?
The municipal inventory is mainly regulated by: Royal Decree 1372/1986 (RBEL), Law 7/1985 on Local Government Bases, Law 33/2003 on Public Administration Assets, Law 19/2013 on Transparency, RD 500/1990 on inventories, and each autonomous community's specific legislation (such as REBELA in Andalusia).
What asset categories are included in the municipal inventory?
The RBEL establishes 8 main categories organized in 10 headings: 1) Real estate (with 6 sub-headings), 2) Real rights, 3) Historic-artistic heritage, 4) Financial assets, 5) Credits and rights, 6) Municipal vehicles, 7) Livestock (animals), 8) Furniture and equipment, 9) Reversionary assets, and 10) Administrative concessions. Our platform manages all these categories in an integrated way.
What information must each asset include in the inventory?
Each asset must include: unique inventory code, detailed description, RBEL category, acquisition and current value, location and cadastral reference (if applicable), title of acquisition, registration date, conservation status, associated documentation (deeds, plans, photographs), and any encumbrances affecting the asset.
How often must the inventory be updated?
The inventory must be kept permanently up to date. Any addition, removal, or modification of an asset must be recorded immediately. Additionally, a full annual review and verification of the inventory is mandatory to check the accuracy of data and the status of each asset.
What is RBEL?
RBEL (Regulation of Assets of Local Entities) is Royal Decree 1372/1986, the main regulation governing municipal asset inventories in Spain. It defines asset categories, registration and deregistration procedures, public asset control mechanisms, and local entity obligations regarding asset management.
How does the Transparency Law affect the municipal inventory?
Law 19/2013 on Transparency requires local councils to publish information about their assets and property. The municipal inventory must be publicly accessible, allowing citizens to know the assets their council owns. This ensures transparency, accountability, and the right of access to public information.
What penalties exist for not maintaining an updated inventory?
Non-compliance may lead to: administrative liability for municipal officials, audit observations and objections, difficulties in obtaining grants and public funding, legal inability to sell or encumber assets without an updated inventory, and accountability issues before oversight bodies such as the Court of Auditors.
How does the municipal inventory management software work?
Municipal Inventory is a web-based SaaS platform accessible from any browser with no installation required. It allows cataloguing all municipal assets by category, generating official PDF documents, automatically integrating Cadastre data, importing from GPA and SICAL, viewing assets on interactive GPS maps, managing department-level permissions, and maintaining a full audit trail.
Does it integrate with Cadastre, GPA, and SICAL?
Yes, our platform offers direct integration with the Spanish Cadastre Electronic Office to automatically retrieve and update cadastral data. It also supports bidirectional import and synchronization with GPA (Public Administration Asset Management) and SICAL (Local Administration Accounting Information System), avoiding duplicate work and ensuring data consistency across systems.
What is the difference between public domain and patrimonial assets?
Public domain assets are intended for public use or public service (streets, squares, schools, etc.) and are inalienable, imprescriptible, and unattachable. Patrimonial assets are privately owned by the council, can be sold following legal procedures, and are not directly intended for public use or service. The RBEL regulates both types differently.
How long does it take to complete a municipal inventory?
The timeframe depends on the municipality's size and number of assets. With our Full Service Plan, where our professional team handles everything, a small municipality can be completed in 2-3 months, a medium one in 4-6 months, and a large one in 6-12 months. With the Software License Plan, where the council manages its own inventory, the time depends on dedicated resources.
What training does municipal staff need to use the software?
Our software is designed to be intuitive and easy to use. We include complete initial training for municipal staff (in-person or online as preferred), detailed documentation, video tutorials, and ongoing technical support. Most users can start working efficiently after 2-4 hours of basic training.
Is the data secure? Where is it stored?
Security is our top priority. Data is stored on secure servers in the European Union, complying with GDPR. We perform automatic daily backups, use SSL/TLS encryption for all communications, implement granular access control and permissions, and maintain up-to-date security certifications. Data belongs exclusively to each council.
Can inventory information be exported?
Yes, the platform allows data export in multiple formats: Excel (XLS/XLSX) for analysis, PDF for official documents, CSV for data exchange with other systems, and formats compatible with GPA and SICAL. It also automatically generates standardized RBEL-format official reports for submission to oversight bodies.
What if we already have data in Excel or another system?
No problem. With our License + Data Migration Plan, we handle migrating all your existing data from Excel, GPA, SICAL, Access, or other systems into the inventory. We perform import, cleansing, structuring, and validation of data so you can start working immediately with all your information integrated.
Does the software work on mobile devices?
Yes, the software is fully responsive and works on PCs, tablets, and smartphones. This allows fieldwork during inspections, taking photos directly from your phone, updating GPS locations on-site, and adding asset information from anywhere with an internet connection.
How much does the municipal inventory software cost?
We offer three plans tailored to different needs: Software License Plan (for councils managing their own inventory), License + Data Migration Plan (includes migration of existing data), and Full Service Plan (our team handles the entire inventory). Prices vary by municipality size and specific needs. Contact us for a personalized no-obligation quote.
Do you offer technical support?
Yes, all our plans include priority technical support via email, phone, and WhatsApp during business hours. We resolve technical queries, help with software usage, solve issues, and provide RBEL regulation advice. Average response time is under 4 business hours.
Can't find the answer you're looking for?
Our team is here to help. Contact us and we'll answer all your questions.
Email:: info@inventariomunicipal.es | Phone:: +34 614 065 659